Election Guide

Summary

This document outlines the election code of rules and regulations for the Council of Commonwealth Student Governments (CCSG) election of President, Vice President, the Campus Chair, Commonwealth Fee Board Representatives, Student Technology Advisory Committee Representatives, and LionPath Advisory Board Representatives.

If you have any questions or concerns please contact Vice President Lichvar at SVL5499@psu.edu

Click here for printable version!


Timeline for President, Vice President, and Campus Chair

Announce Candidacy at February Council – February 3rd & 4th

  • Elected position requirements
  • Intent for Candidacy: Nominations
  • Endorsement Rules
  • Appointed Positions Guidelines
  • Election Committee

Campaign Season – February 4th to March 18th

  • Campaigning Guidelines
  • Slander and Libel
  • Disciplinary Actions

Debates at March Council – March 18th

  • Debate Guidelines
  • Voting / Election

Recommended Campaign Materials

  1. Platform outlining your administrations goals, staffing structure, and budget.
    1. Examples are available upon request
  2. Campaign Video introducing yourself

Elected Position Requirements

Minimum Required Verifications

Candidates declaring their intent for candidacy must provide formal proof of meeting the minimum requirements for candidacy to the CCSG advisor, as outlined in the CCSG Constitution immediately following the adjournment of the February Council meeting.

 

President

Requirements

  • Shall be a former Commonwealth Campus student and have knowledge and experience in Commonwealth Campus affairs.
  • Shall be elected during the second to last Council meeting of the academic year. In the event of a cancellation, elections will be held at the last Council of the academic year.
  • Shall be a full-time student from attending the University Park Campus during his/her entire term of office.
  • Shall serve until the adjournment of the last Council meeting of the spring semester.
  • Must maintain a cumulative GPA of at least 2.50 during his/her term of office.

 

Vice President

Requirements

  • Shall be a former Commonwealth Campus student and have knowledge and experience in Commonwealth Campus affairs.
  • Shall be a full-time student attending the University Park Campus during his/her term of office and have knowledge and experience in Commonwealth Campus affairs.
  • The Vice President shall be elected by the Council during the second to last Council meeting of the academic year.
  • Must maintain a cumulative GPA of at least 2.50 during his/her term of office.

 

Campus Chair

Requirements

  • Shall be elected during the second to last Council meeting of the academic year. In the event of a cancellation, elections will be held at the last Council of the academic year.
  • Shall act as a parliamentarian.
  • Shall be a full-time student from any Commonwealth Campus during his/her entire term of office and have knowledge and experience in Commonwealth Campus affairs.
  • Shall serve until the adjournment of the last Council meeting of the spring semester.
  • Must maintain a cumulative GPA of at least 2.50 during his/her term of office.

Intent for Candidacy: Nominations

Nominations are to be made at the 3rd to last Council. This is our February Council.

 

Campus Chair Nominations

Nominations made and seconded by voting members of Council – Friday night of Council

  • Current Campus Chair: “I will now open the floor for Campus Chair nominations for the 2017-2018 academic year.”
  • Council Member A: “I would like to nominate _______ for Campus Chair for the 2017-2018 academic year.”
  • Council Member B: “I would like to second the nomination of _______ for Campus Chair for the 2017-2018 academic year.”
  • Current Campus Chair: “Would the nominee please stand and accept or decline the nomination.”
  • Nominee: “I ___________ (accept or decline) the nomination to have candidacy for CCSG Campus Chair for the 2017-2018 academic year.”
  • Further nominations….

 

Presidential Ticket Nominations

Nominations made and seconded by voting members of Council – Saturday morning of Council

  • Current Campus Chair: “I will now open the floor for Presidential Ticket nominations for the 2017-2018 academic year.”
  • Council Member A: “I would like to nominate _______ for President and ______ for Vice President for the 2017-2018 academic year.”
  • Council Member B: “I would like to second the nomination of _______ for President and ____ for Vice President for the 2017-2018 academic year.”
  • Current Campus Chair: “Would the nominated ticket please stand and accept or decline the nomination.”
  • Nominees: “I ___________ (accept or decline) the nomination to have candidacy for CCSG President for the 2017-2018 academic year. I ___________ (accept or decline) the nomination to have candidacy for CCSG Vice President for the 2017-2018 academic year.”
  • Further nominations….

 

*President/Vice-President run as a ticket

*Should there be no nominations be made; nominations will be reopened on the Friday night of the second to last Council.

 


Endorsements

Endorsement: An act of giving one’s public approval or support to someone, something, or themselves by way of computer messages, phone calls, verbal communication, printed materials, or any other means deemed appropriate by the Elections Committee.

  • Tickets/Candidates may be endorsed by any SGA or SGA registered organization at any of the 19 Commonwealth Campuses.
  • Tickets/candidates may not be endorsed by any members of CCSG Central Staff.

Appointed Positions Guidelines

Student Fee Board, Student Technology Advisory Committee Representatives, and Lion Path Representatives

  • The second to last Council, the CCSG President will request nominations for each of the positions from the SGA Presidents during the Presidents’ Session. The process will also include interested students from the commonwealth to announce their interest during the Council meeting. But they must receive an individual second their intent.
  • During the final Council of the academic year, the CCSG President will present the nominations before the Council for approval. The Council will vote in the affirmative or negative on each position. To pass, the nominees must receive a simple majority of Council. If a position does not receive a simple majority, the CCSG President can then re-nominate individuals for Council’s consideration or choose another nomination.

Election Committee

Membership
  • Three (3) Members from University Park
  1. One (1) graduating Executive Board Member will serve as the Chair
  2. In the event there isn’t a graduating Executive Board Member, the chair shall be appointed by the President
  3. In either case, the Chair shall be approved by Council by a 2/3 majority vote
  4. One (1) Central Staff Member neither on Executive Board nor running for an elected position
  • One (1) Non-CCSG member: Chosen by the Chair of the Election Committee
  • Two (2) Commonwealth Members
  1. Cannot come from the same Commonwealth Campus
  2. Cannot come from the same Geographic or Characteristic Caucus
  • Cannot be running for an elected position
  1. Must be appointed by the President and approved by the Commonwealth Campus Presidents during the Saturday President’s Session of the second to last Council meeting.
  • Ex-officio member- CCSG Advisor

 

  • The membership of the Election Committee will be presented and voted on at the 3rd to last Council before elected position nominations open.
  • The Elections Committee will meet the Saturday of the second to last Council immediately following adjournment and prior to the Friday of the final Council meeting of the academic year.
  • No individual participating on the Elections Committee may run for any CCSG elected position during the year he/she serves on the committee. In addition, no committee member may vote during the elections for any CCSG elected position.

Campaigning

Campaigning: The means of distribution containing material(s) that focus on self-promotions, promotion or platform, and/or promotion of specific ideas.

  • Campaigning is prohibited in any room in which official Council, Caucus, or Committee business is conducted in.
  • To campaign tickets/candidates may utilize:
  1. Public resources
  2. Resources available to Penn State students
  • Private resources
  • Campaigns may openly discuss their goals, platforms, and the election. Campaigns using any other resources will result in the Elections Committee evaluating the act and determining if it was in any way an act of misconduct.
  • All President/Vice-President tickets are expected to formulate a budget for the summer and the following academic year and distribute it to the CCSG President and SGA Presidents at least two weeks prior to the Friday of the final Council. After the election of the President/Vice-President, Council and the Constitutional Review Committee will take up the President/Vice-President-Elects’ budget for potential amendment and approval.

Slander and Libel

Slander: The action or crime of making a false spoken statement damaging to a person’s reputation.

Libel: A published false statement that is damaging to a person’s reputation; a written defamation.

  • The Elections Committee will evaluate slander, libel, or derogatory remarks by way of: computer messages, phone calls, phone messages, verbal communication, printed materials, or any other means deemed inappropriate by the Elections Committee.
  • In the event slander or libel occurs while Council is in session, the Campus Chair will call him/her out of order and request that he/she be removed from the Council room. In said event, a two minute in-house shall be called so that the Elections Committee can converse. The Elections Committee shall decide punishment for person(s) committing the infraction.

 

Debate Actions

Following a violation of the CCSG Election Codes during the debate the Election Committee will have a process in place to correct the violation. Candidate and tickets will be explained this procedure once the Election Committee is nominated and approved.


Disciplinary Actions

Actions

Following a violation of the CCSG Election Codes the below actions may be used as deemed necessary by the Election Committee.

  1. A candidate or ticket loses time in the debate.
  2. A candidate or ticket must make a public apology to Council, correcting the violation.
  3. A candidate or ticket may be either split up or removed from the election process.

 

 

  • An act of misconduct by any ticket/candidate shall be brought forth to the Elections Committee. The Elections Committee will then evaluate the act based on the material presented to them. If the Elections Committee determines that the act was in violation of the Elections Code, then the violation must be presented before Council, whereupon Council is required to vote on the violation. In the event of a tie, the ex-officio member shall cast the deciding vote.
  • Any violations will be voted on during the weekend of the final Council meeting prior to the start of the ticket/candidate debates. A two-thirds vote from Council is needed to disqualify a ticket/candidate.

Debate Guidelines

Format
  • Based on the number of declared candidates the chair of the Elections Committee in collaboration with the Election Committee will determine the format for the debates. Should any changes need to be made to this format candidate will be notified accordingly.

 

Campus Chair Debate
  • Friday: Format for Campus Chair Debate
  1. Each candidate is allowed a 120 second response.
  2. Each candidate is allowed a 60 second rebuttal.
  • Opening Speech
    1. 3 minutes. All candidates will be present in the Council Room.
  • Crossfire Debate
  1. 30 minutes
  • Order of Response
  1. Round 1
  2. Candidate A-Candidate B
    • Candidate C
  3. Candidate B-Candidate
    • Candidate A
  4. Candidate C-Candidate A
    • Candidate B
  5. Round 2
  6. Candidate A-Candidate C
    • Candidate B
  7. Candidate B-Candidate A
    • Candidate C
  8. Candidate C-Candidate B
  • Candidate A
  • Question and Answer Session
    1. 30 minutes
  • Order of Response
    1. Round 1
  1. Candidate A-Candidate B
    • Candidate C
  2. Candidate B-Candidate C
  • Candidate A
  1. Candidate C-Candidate A
  • Candidate B
    1. Round 2
      1. Candidate A-Candidate C
  • Candidate B
    1. Candidate B-Candidate A
  • Candidate C
    1. Candidate C-Candidate B
  • Candidate A
  • Closing Speeches
    1. 1 minute
    2. All candidates will be present in the Council Room.

 

President and Vice-President Debate
  • Saturday: Suggested Format for President and Vice-President Debate
  1. Each ticket is allowed a 120 second response.
  2. Each ticket is allowed a 60 second rebuttal.
  • Opening Speech
  1. 3 minutes.
  2. All tickets will be present in the Council Room.
  • Crossfire Debate
    1. 60 minutes
  • Order of Response
    1. Round 1
    2. Ticket A-Ticket B
  • Ticket C
    1. Ticket B- Ticket C
  • Ticket A
    1. Ticket C- Ticket A
  • Ticket B
  1. Round 2
  2. Ticket A- Ticket C
    • Ticket B
  3. Ticket B- Ticket A
  • Ticket C
  1. Ticket C- Ticket B
  • Ticket A
  • Question and Answer Session
  1. 60 minutes
  • Order of Response
  1. Round 1
  2. Ticket A-Ticket B
  • Ticket C
  1. Ticket B- Ticket C
  • Ticket A
  1. Ticket C- Ticket A
  • Ticket B
  1. Round 2
  2. Ticket A- Ticket C
    • Ticket B
  3. Ticket B- Ticket A
  • Ticket C
  1. Ticket C- Ticket B
  • Ticket A
  • Closing Speeches
  1. 2 minutes
  2. All tickets will be present in the Council Room.

Voting / Election

Election of Campus Chair
  • Deliberations and Debate
  1. Council and the Gallery will participate in a discussion about the candidates.
  2. All candidates will be escorted out of the Council room by a member of the Elections Committee prior to the commencement of deliberation.
  • Requirements to win:
    1. 2/3rd of the vote on 1st or 2nd ballot, Simple Majority on 3rd ballot
  • Voting Process for all candidates
  1. 1 ballot passed out to each member of Council
  2. May vote by writing the candidate’s name or Abstaining
  • Abstentions count as a VOTE NOT TO VOTE
  1. Ex. 30 Council Members with two abstentions means votes would be counted as though there were only 28 Council Members
  2. Ballots collected and counted by the Advisor and Secretary
  3. The name of the candidate with 2/3rd Yes has been elected as Campus Chair
  • If the name of the candidate receives 2/3rd No, they have eliminated from contention and may no longer be voted on
  1. If none of the candidates receive 2/3rd, then the chair will entertain a motion to call the candidates back in for additional questions
  2. After any discussion, the second ballot is passed out and the same process is followed as for the first ballot
  3. After any discussion, the third ballot is passed out: If the candidate receives majority Yes, then they have been elected Campus Chair

 

Election of President and Vice President
  • Deliberations and Debate
  1. Council and the Gallery will participate in a discussion about the tickets.
  2. All tickets will be escorted out of the Council room by a member of the Elections Committee prior to the commencement of deliberation.
  • Requirements to win:
  1. 2/3rd of the vote on 1st or 2nd ballot, Simple Majority on 3rd ballot
  • Voting Process for all tickets
  1. 1 ballot passed out to each member of Council
  2. May vote by writing the candidate’s name or Abstaining
  • Abstentions count as a VOTE NOT TO VOTE
  1. Ex. 30 Council Members with two abstentions means votes would be counted as though there were only 28 Council Members
  2. Ballots collected and counted by the Advisor and Secretary
  3. The name of the candidate with 2/3rd Yes has been elected as President and Vice-President
  • If the name of the candidate receives 2/3rd No, they have eliminated from contention and may no longer be voted on
  • If none of the candidates receive 2/3rd, then the chair will entertain a motion to call the candidates back in for additional questions
  1. After any discussion, the second ballot is passed out and the same process is followed as for the first ballot
  2. After any discussion, the third ballot is passed out: If the candidate receives majority Yes, then they have been elected President and Vice-President